All of Government Procurement (GP) activities in Brunei Darussalam is decentralized to the individual Ministries and Departments that make their own arrangements. However, they must adhere to Financial Regulations and procurement guidelines issued by State Tender Board, Ministry of Finance and Economy.
Individual ministries and departments can conduct their own procurement however if the value of goods, services or works more than BND250,000.00 they must refer to State Tender Board, Ministry of Finance and Economy first for approval.
GOVERNMENT PROCUREMENT POLICIES & PROCEDURES
All government purchases must comply with the Financial Regulations of 1983 which require fairness, openness, competitiveness, integrity and efficiency in the government procurement policies. Tenders are awarded to the bid that brings the best value for money for the government and fully comply to the tender specification.
GP policies help ensure that goods and services purchased are at the best valued for money. Government is committed to the following principles:-
VALUE FOR MONEY
To achieve value for money, we evaluate suppliers’ offers not only in term of price, but also whether they have complied to all the requirements in the tender specification, quality of goods and services, timeliness in delivery, reliabilities and after sale-service.
OPENNESS & FAIRNESS
Government will not discriminate in favour of or against any supplier. Government treat suppliers/contractors fairly. All suppliers/contractors are given the same information for them to prepare their bids.
The procurement procedures and policies for supplying/works to the government are clear and made known to suppliers or contractors to help them to understand how government buy goods and services. Therefore, we aim to provide all the necessary information in the tender documents.
The relevant Government Officers are responsible for the decisions and actions that they made with regards to their own procurement.
Procurement must be conducted with probity (with integrity and honesty) to enable the Government and suppliers to work together on the basis of mutual trust and respect. Adopting an ethical, transaparent procedures will enable procurement to be conducted fairly and also allow procurement to be conducted in a manner that allows all participating suppliers to compete as equally as possible.
Depending on the estimated value of the GP, the procurement procedure adopted could be by way of a SMALL VALUE PURCHASE, by inviting QUOTATIONS, or by TENDER.
SMALL VALUE PURCHASE
A Small Value Purchase for items of goods or services up to BND$2,000.00, may be carried out directly by the Ministries or Departments by buying off the shelf or purchasing directly from known sources.
USE OF QUOTATIONS
For items of goods and services valued above BND$2,000.00 and up to BND$50,000.00 quotations will be invited. In this process, at least three quotations must be obtained from suppliers or contractors, the quotations submit to the Quotation Box. The department concerned will evaluate offers and make recommendation and the Quotation Committee will approve or may reject the recommendation.
TYPES OF TENDERS
Tenders are invited by using the open, selective, or limited tender (Waiver of Normal Procedures.)
All GPs of above BND$50,000.00 must adopt tendering procedures, under an Open Tender, all suppliers or Contractors may participate by responding to Tender Notice.
i. SELECTIVE TENDER
For a Selective Tender to be used, a qualification of interested suppliers or contractors, based on their capabilities, is carried out first so as to exclude suppliers or contractors who do not meet the minimum requirements. Suppliers or contractors qualified in this process are then invited to submit tenders. The use of a Selective Tender has to be approved by either, (the Mini Tender Board amount above BND$50,000.00 to BND$500,000.00) or (by the State Tender Board amount above BND$500,000.00).
i. LIMITED TENDER/WAIVER OF NORMAL PROCEDURES
For urgently needed supplies, services or works. When it concerns with national security, when it is not feasible/practical to call for open tender e.g. because Intellectual Property Rights or works of art, software license renewal etc. The used of Waiver has to be approved first by Mini Tender Board or by the State Tender Board depend on the amount.
GOVERNMENT PROCUREMENT GUIDE
The State Tender Board (STB) developed the guide to help suppliers and contractors or Small Medium Enterprises (SMEs) to better understand Government Procurement procedures and rules so that they can participate and bid more effectively in government business opportunities and projects required by Government Departments.
WHO BUY YOUR GOODS AND SERVICES?
Government ministries and departments buy goods and services for their use.
WHAT DO WE BUY?
i. Include all materials, manufactured items, consumables and non-consumables.
i. Includes work of cleaning, maintaining, overhauling and testing of any goods.
ii. Also includes consultancy, advice, and/or the dissemination of other information in any form or manner.
iii. Excludes construction services.
i. Includes construction and construction related engineering projects, renovation and maintenance works on buildings or permanent structures.
ii. Also included the installation and maintenance of electrical and mechanical facilities in buildings or permanent structures.
Computer hardware/software products, food & beverages, office equipment supplies, computer supplies
Advertising, graphics, consultancy services, supply of manpower
Civil engineering, demolition, plumbing & sanitary works, piling